Download our Digital Wedding Binder: Our Super-Inclusive Wedding Planning Spreadsheets + Checklist
Our deeply customizable wedding planning spreadsheets help you create your perfect online wedding binder. Unlike many wedding planning resources, we aim for inclusivity — we avoid gender-normative language, and are here to support real people planning authentic, non-fakey weddings. At Offbeat Wed, we've been helping nontraditional folks with their wedding planning since 2007, and our spreadsheet templates and wedding checklist have helped tens of thousands of couples plan their DIY weddings.
Our Wedding Binder digital download bundle includes 10 fully editable spreadsheets…
- Wedding Day-of Timeline: where to be and when
- Wedding Guest List: who will be there and what will they require
- Wedding Budget Calculator: how much will all this stuff cost?!
- Hotel Block comparison: Manage your hotel blocks and compare features and pricing
- Comprehensive Venue Comparison: all the logistics to decide on the all-important venue
- Wedding Seating Chart: who to lift and separate
- Wedding Vendor Contacts: a list to pass off to those in the know
- A Who to Call List: the actual people in the know!
- Wedding Packing List: what stuff to bring and who's bringing it
- Photography Shot List: what photos you'll want to remember the day
Download our binder and start using our spreadsheets in Excel or Google Sheets immediately!
…Plus, our infamous Wedding Planning Checklist!
Our Wedding Planning Checklist has been used by literally THOUSANDS of couples since 2007. Newly updated and more inclusive than ever, it's the time-tested checklist for nontraditional folks planning their badass weddings. Don't take it from us though…
Here's what our 10 editable wedding planning spreadsheet bundle includes:
Our wedding planning spreadsheets will help you plan a perfect wedding, regardless of your budget.
Wedding planning spreadsheet #1: Day-of Timeline
This is a timeline of all the activities you'll need to accomplish and when on your wedding day. This is highly customizable to your day, so feel free to change up the times and activities to suit your needs. Add in your own details such as lawn games, extra photos, etc. It's your jam! Feel free to duplicate the sheet for a multi-day wedding, too.
Wedding planning spreadsheet #2: Guest List
Keep track of your number of guests, their contact information, their RSVPs, whether you've sent their invitation, what meal they'd like, and more! This helps you keep your final guestlist organized. TIP: The invitation number means that you'll mark each invitation with a number (some choose to use ink that only shows under UV light (fancy!). This allows you to find out who sent in the invite if they forget to include their name. You'd be surprised how often this happens.
Wedding planning checklist #3: Wedding Budget Spreadsheet Calculator
This comprehensive wedding budget calculator will keep track of both your estimated and actual expenses as you plan your budget. Again, this budget tracker is highly customizable. We list all your potential expenses, but just because something is listed doesn't mean you have to include it. Add and remove at your discretion. This is a great way to track fees, deposits, and discounts — let our formulas keep track of it for you!
Wedding planning checklist #4: Hotel Block Comparison
Here's where you can list potential hotel options for guests, compare features like closed or open blocks, pricing, free breakfast, free wifi, parking situations, etc. This is especially critical in larger cities and when there's another event competing for hotel rooms in your city.
Wedding planning checklist #5: Venue Comparison Chart
This chart will allow you to compare venues, venue pricing, capacity, what's included, and loads of other information to help you choose a venue. You can even add photos to remind you what each place looks like.
Wedding planning checklist #6: Seating Chart
Here's where you can manage your table plan and decide who sits where (unless you're going with open seating). Whether you'll be sitting with your partner at a sweetheart table or a big head table, you can organize it all here. We even included some fake table names for fun. Keep your table allocations organized!
Wedding planning checklist #7: Vendor Contact List
This sheet will keep track of all of your vendors, their payment status, when they'll arrive, and more.
Wedding planning checklist #8: Who To Call List
Here's the document you'll want to provide to anyone who may need help on the wedding day and days leading up to it. Trust us, you don't want everyone calling you for help. Include your planner, if you have one, and any key wedding party and family members who can direct guests to their appropriate destinations and answer questions.
Wedding planning checklist #9: Wedding Packing List
This document can be a lifesaver for delegating the moving of items to and from the places they need to be. Include everything from outfits and accessories to decor and gifts, and who will be in charge of each.
Wedding planning checklist #10: Photography Shot List
This totally optional list can help you communicate to your photographer (and wedding planning, if applicable) what photos you definitely want to have taken (or not included!). You don't want to forget the important shots or people on the day-of.
Need more wedding planning basics to get you started?
In addition to wedding spreadsheets, we've got tons of basic wedding planning resources at your fingertips. We've got wedding budget advice, reception ideas, suppliers, entertainment inspiration, wedding day schedule advice, wedding invitation wording tips, planning your ceremony, vendor advice, dealing with family issues, how to find a dress, where to find venues, and even more. If you're worried about it, we've covered it.
Photos by Wild About You Photography, Perfect Photographic, Mike Allebach, Shannon Collins Photography, Mary Boyden Photography, Carolyn Scott Photography, Jenny Jimenez, Sarah Lynn Photography, Mike Olbinski Photography, Sky Simone Photography + Film, Silver & Soul Photography | Page lead image by Mike Allebach